> ## Documentation Index
> Fetch the complete documentation index at: https://docs.event-pilot.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Create an Event

> Learn how to create a new event, navigate the event workspace, and manage your event's lifecycle in EventPilot.

## Create a new event

To start planning, click the **+** button in the left navigation sidebar. EventPilot creates a new event and opens the event workspace immediately.

<Note>
  You can create as many events as you need. Each event has its own isolated workspace, chat history, tasks, and documents.
</Note>

***

## The event workspace

The workspace uses a **three-pane layout** that keeps conversation and structured planning side by side.

<CardGroup cols={3}>
  <Card title="Left Sidebar" icon="table-columns" href="#left-sidebar">
    Navigate between events, access settings, and switch your planning language.
  </Card>

  <Card title="Chat Center" icon="message" href="#chat-center">
    The primary place to describe your event in natural language and interact with the AI.
  </Card>

  <Card title="Right Panel" icon="table-list" href="#right-panel">
    Structured planning tools — your smart form, tasks, and documents — organized in tabs.
  </Card>
</CardGroup>

### Right panel tabs

The right panel has three top-level tabs:

| Tab           | What it contains                                                         |
| ------------- | ------------------------------------------------------------------------ |
| **Dashboard** | The smart form — all your event fields organized by planning section     |
| **To Dos**    | Task management: create, assign, and track planning tasks                |
| **Documents** | Uploaded files and AI-generated documents (contracts, briefs, proposals) |

***

## The smart form

When you open the **Dashboard** tab, the smart form displays your event's structured data. It is divided into **13 planning sections**, each accessible via vertical icon tabs on the left edge of the panel.

<AccordionGroup>
  <Accordion title="Overview">
    Core event identity: event name, type, short description, and key objectives.
  </Accordion>

  <Accordion title="Format & Scope">
    Event format (conference, workshop, gala, etc.), scale, and overall structure.
  </Accordion>

  <Accordion title="Audience">
    Target attendees, expected attendance numbers, audience profile, and accessibility needs.
  </Accordion>

  <Accordion title="Date & Timing">
    Event date, duration, schedule structure, and important deadline milestones.
  </Accordion>

  <Accordion title="Venue">
    Location, venue type, capacity requirements, and room configuration.
  </Accordion>

  <Accordion title="Budget">
    Total budget, budget breakdown by category, and cost tracking.
  </Accordion>

  <Accordion title="Agenda">
    Program structure, sessions, timings, and breaks.
  </Accordion>

  <Accordion title="Speakers">
    Speaker lineup, bios, session assignments, and speaker logistics.
  </Accordion>

  <Accordion title="Technology & AV">
    Audio/visual equipment, streaming setup, presentation technology, and technical support needs.
  </Accordion>

  <Accordion title="Catering">
    Food and beverage requirements, dietary accommodations, and catering format.
  </Accordion>

  <Accordion title="Sponsors & Exhibitors">
    Sponsorship model, revenue targets, sponsor tiers, exhibitor setup, and confirmed partners.
  </Accordion>

  <Accordion title="Marketing">
    Positioning statement, key messages, target personas, channels, registration platform, ticket types, and launch timeline.
  </Accordion>

  <Accordion title="Open Decisions">
    Fields you have deferred for later — items you clicked "Decide Later" on. Review and resolve them when you're ready.
  </Accordion>
</AccordionGroup>

<Tip>
  As you chat with the AI, fields across all sections fill in automatically. You don't have to navigate to each section manually — the AI populates them as you provide information.
</Tip>

***

## Rename an event

EventPilot derives the event's display name from the **event name field** in the Overview section of the smart form.

<Steps>
  <Step title="Open the Dashboard tab">
    Click the **Dashboard** tab in the right panel to open the smart form.
  </Step>

  <Step title="Navigate to the Overview section">
    Select the **Overview** tab in the vertical section navigation on the left edge of the smart form.
  </Step>

  <Step title="Update the event name field">
    Find the event name field, enter your desired title, and confirm it. Once confirmed, the name appears in the sidebar and throughout the workspace.
  </Step>
</Steps>

***

## Delete an event

<Warning>
  Deleting an event is permanent. All chat history, tasks, documents, and field data are removed and cannot be recovered.
</Warning>

To delete an event:

<Steps>
  <Step title="Open the event options menu">
    In the left sidebar, hover over the event name and click the **more options** (⋯) icon that appears.
  </Step>

  <Step title="Select Delete">
    Choose **Delete event** from the menu.
  </Step>

  <Step title="Confirm the deletion">
    Confirm the action in the dialog that appears. The event and all its data are permanently removed.
  </Step>
</Steps>