> ## Documentation Index
> Fetch the complete documentation index at: https://docs.event-pilot.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Team Members

> Invite colleagues to your organization, manage their roles, and assemble event-specific teams.

## Organization members

Everyone working in EventPilot belongs to an organization. As an organization owner, you can invite colleagues, manage their roles, and remove them at any time.

### Invite a team member

<Steps>
  <Step title="Open Settings">
    From the left sidebar, navigate to **Settings** for your organization.
  </Step>

  <Step title="Enter an email address">
    In the **Members** section, type the email address of the person you want to invite.
  </Step>

  <Step title="Choose a role">
    Select either **Member** or **Owner** from the role dropdown.

    * **Owner** — full administrative access, including inviting/removing members and managing org settings.
    * **Member** — can create and manage events within the organization.
  </Step>

  <Step title="Send the invite">
    Click **Send Invite**. EventPilot emails the invitee a link to set up their account.
  </Step>
</Steps>

<Note>
  Invite links expire after **7 days**. If a link expires before the person accepts it, you can cancel the pending invite and send a new one.
</Note>

### What happens after you send an invite

The invitee receives an email with a personalized link. When they click the link, they are taken to an account setup page where they create a password and complete their profile. Once they finish, they are automatically added to your organization with the role you assigned.

***

## Managing members

Navigate to **Settings → Members** to see everyone currently in your organization. From there you can:

* **View** all active members and their roles.
* **Change a member's role** — click the role badge next to their name and select a new role. Only organization owners can change roles.
* **Remove a member** — click the remove icon next to their name. Removed members immediately lose access to the organization and all its events. This action does not delete the person's account.

<Note>
  You can also see and cancel **pending invites** from the Members page. Canceling an invite invalidates the link before it is accepted.
</Note>

***

## Event teams

Adding someone to your organization gives them access to the org, but you can also assemble a specific team for each event. Event team membership lets you track who is responsible for what within a single event.

### Add a member to an event team

1. Open the event and go to the **Team** tab in the right panel.
2. Click **Add member** and select a person from your organization's member list.
3. Set their **event role**:
   * **Owner** — full control over the event.
   * **Member** — collaborator access to the event.
4. Optionally, enter a **position or title** (e.g., "Logistics Lead", "AV Coordinator") to describe their function on this specific event.
5. Click **Add** to confirm.

### Update an event team member

Click the edit icon next to any team member to update their event role or position title. Changes take effect immediately.

### Remove someone from an event team

To remove a person from a specific event's team, click the remove icon next to their entry in the **Team** tab. This only removes them from that event — they remain a member of your organization and retain access to other events they belong to.

<Warning>
  Removing a member from your **organization** (via Settings) is different from removing them from an **event team**. Removing from the organization revokes access everywhere. Removing from an event team only affects that single event.
</Warning>