Skip to main content
Access Settings from the sidebar to manage your organization. Only organization owners can view and edit these settings.

​
Organization name

To rename your organization, go to Settings → Organization and update the name field, then save. The new name appears across all events and invitations sent from your organization.

​
Managing members

The Members section lists everyone in your organization with their email, display name, and role. Change a member’s role:
  1. Find the member in the list.
  2. Use the role dropdown next to their name to switch between Owner and Member.
Remove a member:
  1. Click the delete icon next to the member’s name.
  2. Confirm the removal. The member loses access to all organization events immediately.
Removing a member from your organization revokes their access to all events. If you only want to remove them from a specific event, use the event’s team management instead.

​
Invitations

The Pending Invites section shows invitations that have been sent but not yet accepted.
  • Each invite shows the recipient’s email, role, and the date it was sent.
  • Invites expire after 7 days. If the recipient doesn’t accept in time, you’ll need to resend.
  • To cancel a pending invite, click the delete icon next to it.
If an invitee says they didn’t receive the email, cancel the existing invite and send a new one to trigger a fresh email.

​
Custom task statuses

EventPilot gives every organization a set of task statuses used across all events. The defaults are:
StatusColor
To DoGray
In ProgressBlue
ReviewAmber
DoneGreen

​
Add a status

1

Open Settings

Navigate to Settings from the sidebar and scroll to the Task Statuses section.
2

Enter a name

Type a name for the new status (e.g., “Blocked” or “On Hold”).
3

Pick a color

Select a color from the swatches to visually distinguish this status in Kanban and List views.
4

Save

Click Add to create the status. It becomes available in all events immediately.

​
Reorder statuses

Drag statuses up or down using the handle on the left. The order you set here determines the column order in Kanban view.

​
Edit or delete a status

Click the pencil icon to rename a status or change its color. Click the trash icon to delete it.
Deleting a status does not delete tasks that use it — those tasks will have no status until reassigned.