Skip to main content
The chat is the primary way to give EventPilot information about your event. Instead of filling in a form field by field, you describe your event in natural language and the AI extracts structured data automatically.

​
Getting started: onboarding chips

When you open a new event, the chat shows a set of quick-action chips to help you get started quickly. Click any chip to immediately bootstrap your event with the right context. The available event type chips include:
  • Meeting
  • Messe / Ausstellung
  • Tagung
  • Kongress / Konferenz
  • Teambuilding
Click Show more to expand the full list, which includes over 25 event types such as Barcamp, Gala / Preisverleihung, Workshop, Seminar, Hochzeit, Firmenevent, and more.
Clicking a chip sends an initial message for you. You can then continue describing your event naturally from there.

​
Typing natural language descriptions

You don’t need to follow any special format. Describe your event the way you’d explain it to a colleague. Example:
“We’re planning a two-day conference for around 300 IT professionals in Munich in October. It will include keynote speakers, breakout sessions, and an evening dinner. Our budget is around €80,000.”
From a message like this, the AI automatically extracts and fills in:
  • Event type and format
  • Expected attendance and audience profile
  • Location (Venue section)
  • Date range and duration
  • Agenda structure (keynotes, breakout sessions)
  • Catering (evening dinner)
  • Budget
The smart form fields on the right update in real time as the AI processes your message.

​
How the AI responds

The AI communicates through several message types:

Text messages

Follow-up questions, summaries, and clarifications in conversational prose.

Checklists

Structured lists of confirmed details, open items, or recommended next steps.

Suggestion cards

Inline cards proposing specific field values you can accept, reject, or defer.

​
The “Ask AI” button on smart fields

Every field in the smart form has an Ask AI button (the sparkle icon next to the field). Clicking it pre-fills the chat input with a targeted question about that specific field. For example, clicking Ask AI on the Budget field might pre-fill:
“What budget should I plan for this type of event?”
Send the pre-filled message as-is, or edit it before sending. This is a quick way to get AI guidance on any individual planning decision without leaving the form.

​
Chat history and the audit trail

All chat messages — yours and the AI’s — are saved permanently. You can scroll back through the full conversation history at any time. This permanent record serves as an audit trail, showing:
  • What information you provided and when
  • What the AI inferred or suggested
  • The sequence of decisions made during planning
Chat history is preserved even if you close and reopen the event. Your conversation continues exactly where you left it.

​
Switching planning modes

EventPilot has two planning modes that change how the AI interacts with you:
The AI asks one focused question at a time and walks you through planning step by step. Best for planners who want structure and prompting throughout the process.In Guided mode, the onboarding screen shows event type chips to help you define the event format first.

​
How to switch modes

Use the planning mode toggle in the chat input bar to switch between Guided and Expert at any point mid-conversation. The change takes effect on the next message you send. You can also set a default mode in your Profile settings so EventPilot always opens in your preferred mode. Setting it to “Always Ask” shows the mode selection prompt each time you open an event.

​
When the AI makes a mistake

The AI can misinterpret information or suggest incorrect field values. You are always in control.
1

Reject the suggestion

Click Reject on any inferred field value to clear it. The field returns to empty and waits for correct input.
2

Edit the field manually

Click directly on any field value in the smart form to edit it. Your manual edit takes precedence over AI inferences.
3

Correct the AI in chat

Simply tell the AI what was wrong: “The event is in Hamburg, not Munich.” The AI updates the relevant fields accordingly.
Once you confirm a field, the AI will not overwrite it. If the AI later receives contradicting information, it surfaces a conflict warning instead of silently changing your confirmed value. See Confirm Fields for details.